Privacy Policy

Revised on April 9, 2018

FleetWiki Privacy Policy Highlights

This page summarizes the key highlights from our Privacy Policy. For more information, read our full Privacy Policy.

1.     Personal information collected

We collect information:

·         When you register an account to become a FleetWiki user (“User”), such as your name, e-mail, and a password.

·         When you fill out forms on the FleetWiki website or upload files or other data.

·         When you interact with third party services available through FleetWiki like surveys, polls or other third party research undertaken with your consent.

2.     Use of personal information

We use the information you provide to:

·         Enable you to share your information and communicate with other Users;

·         Administer your account with us and customize the service we provide to you and other Users; and to

·         Send you service and other communications through email and notices on the FleetWiki website.

·         Connect you to opportunities by enabling other users to find you on FleetWiki.

FleetWiki, like other wiki style websites, does not permit advertising.  This neutral point of view policy provides fleet administrators with the trusted research they need to acquire technologies that will improve their fleet operations.  Instead, funding to maintain the website comes from user subscription fees.  We do not store any financial information.  In order to fulfill your requests for paid services, we share your payment information with Recurly®, a PCI compliant card processor.

We do not sell, rent, or otherwise provide personally identifiable information to third parties without your consent except where it is necessary to carry out your instructions (to process your payment information, for example) or as described in Section 2 of this Privacy Policy.

3.     Your Information Choices

You can:

·         Review, enhance or edit your personal information through your My Accounts page;

·         Unsubscribe from email messages you receive from FleetWiki;

·         Change your settings to control visibility and accessibility through our website; and

·         Tell us to close your FleetWiki account.

4.     Your obligations to other Users.

·         Do not abuse the FleetWiki service by using it to spam, abuse, harass, or otherwise violate the User Agreement or Privacy Policy.

5.     Important information

·         It is the intent of FleetWiki to provide transparency, accountability and choice regarding the collection and use of your personal information.  If Users have questions or concerns regarding this Privacy Policy, you should contact FleetWiki via the Contact Us page.  

·         Notice of all changes that materially affect ways in which your personal information may be used or shared will be posted in updates to our Privacy Policy.

6.     Security

·         Personal information you provide will be secured in accordance with industry standards and technology.  Since the internet is not a 100% secure environment, we cannot ensure or warrant the security of any information you transmit to FleetWiki.  There is no guarantee that information may not be accessed, copied, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

·         You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications at all times.

7.     How to contact us

If you have questions or comments please send them to us from the Contact Us page or contact us at:

·         FleetWiki

Havill & Co Inc

3178 N. Republic Blvd., #1

Toledo, OH 43615

USA

FleetWiki Privacy Policy

Introduction:

The mission of FleetWiki is to create a community of fleet operators and suppliers working to implement environmentally friendly technologies that reduce cost and improve driver safety.  To achieve our Mission, we make services available through our website, and mobile applications, to help you and other fleet operators and industry suppliers meet, exchange ideas, learn, make deals, work, and make decisions in a network of trusted relationships.

Being part of FleetWiki means sharing information about yourself with other professionals, communicating with them, as well as working privately on your own.  By default, your account is set up to share the information that we have found the vast majority of our Users are interested in sharing.  But the amount and type of information you decide to share, and with whom you share it, is up to you.

Here are the three main types of information on FleetWiki:

Information about yourself that you share.  This is the information that other professionals and companies see about you.  This includes your profile and your contributions to FleetWiki. You have control over what you share, and you can update information at any time.

Communication. We help you communicate with other professionals.  You decide how much or how little you wish to communicate.

Private activity. We also provide tools that you can use privately on FleetWiki (for example, searching research topics).  These actions and information are private and we don't share or distribute them to others on the website.

Of course, maintaining your trust is our top concern, so we adhere to the following principles to protect your privacy:

·         We do not rent, sell, or otherwise provide your personally identifiable information to third parties without your consent, except as described in this policy or as required by law.

·         We do not share any information you have not chosen to display on your FleetWiki profile to other parties, unless compelled by law, or as necessary to enforce our User Agreement or protect the rights, property, or personal safety of FleetWiki, its Users, and the public.

·         All information that you provide will be protected with industry standard protocols and technology.

We reserve the right to modify this Privacy Policy at any time, so please review it frequently.  If we make material changes to this policy, we will notify you here, by means of a notice on our home page so that you may access and review the changes to this document in advance of your continued use of the service.  If you object to any changes, you may close your account.  By continuing to use the FleetWiki service after notice of changes has been sent to you or published on the FleetWiki website, you are consenting to the changes.

Please read this policy and send us questions, concerns and suggestions via the Contact Us page.

What FleetWiki’s Privacy Policy Covers:

·         Information collected by FleetWiki.

·         How FleetWiki uses your information.

·         Your information choices.

·         Your obligations as a User.

·         Important information regarding service eligibility.

·         Security.

·         How to contact us.

1.     Information Collected

The mission of FleetWiki is to create a community of fleet operators and suppliers working to implement environmentally friendly technologies that reduce cost and improve driver safety.  To achieve our Mission, we make services available through our website, and mobile applications, to help you and other fleet operators and industry suppliers meet, exchange ideas, learn, make deals, work, and make decisions in a network of trusted relationships.  By joining FleetWiki, you voluntarily and willingly provide FleetWiki, a service provided by Havill & Co Inc, Toledo, OH, USA, certain information, including personally identifiable information, which we collect in order to provide the Services.  If you have any hesitation about providing information to us and/or having your information displayed on the FleetWiki website or otherwise used in any manner permitted in this Privacy Policy and the User Agreement, you should not become a member of the FleetWiki community; and, if you are already a member, you should close your account.

We collect your personal information in the following ways:

A.   Registration

In order to become a User, you must provide us the following information to create an account: name, email address, and password.  Without this minimal amount of information, you cannot create a FleetWiki account.  Like other passwords, you should choose one that is known only by you.  FleetWiki requests other information from you during the registration process, that FleetWiki uses to provide better, more customized services.  You acknowledge that this information is personal to you, and by creating an account on FleetWiki, you allow others, including FleetWiki, to identify you and to allow us to use your information in accordance with our User Agreement.

B.   Profile Information

Once you become a User, you may provide additional information to FleetWiki.  Providing additional information about yourself beyond what is minimally required at registration is entirely up to you, but providing additional information enables you to derive more benefit from FleetWiki and your professional network.  Any information you provide at registration may be used by FleetWiki as described in the User Agreement and this Privacy Policy, including for the purpose of allowing professional opportunities to find you on FleetWiki, or for serving more relevant information on FleetWiki.  If you decide not to share certain information, you may not receive the full benefit of being a FleetWiki User.

C.   Contacts Information

In order to connect with other Users on FleetWiki, you may use the Services to request or provide information.  The names and email addresses of people whom you request or provide information will be contained in these communications.  Also note that when you send or request information from another User, that User will have access to your email address because it is displayed in the message.  FleetWiki Users will also have access to your email address.  At your option, you may not communicate with anyone you do not know and trust.

You may also choose to manually enter or upload data to FleetWiki.  Should this information provide email addresses or other information of non-Users to FleetWiki, you represent that you have authority to do so.  All information that you enter or upload is covered by the User Agreement and this Privacy Policy and will enable us to provide customized services.

D.   Customer Service

We collect information when you interact with FleetWiki’s Contact Us page in order to accurately categorize and respond to customer inquiries and investigate breaches of our terms.

E.   Using the FleetWiki Site and Applications

We receive information when you interact with and use the FleetWiki website.  For example, we know when you click on pages and upload content.

F.   Using Third Party Services and Visiting Third Party Sites

We receive information when you use your FleetWiki account to log in or authenticate to a third-party website or application, such as a payment processing site.

G.  Cookies

Like most websites, we use cookies and web log files to track site usage and trends, to improve the quality of our service and to customize your experience on FleetWiki.  A cookie is a tiny data file that resides on your computer, mobile phone, or other device, and allows us to recognize you as a User when you return to the FleetWiki website using the same computer and web browser.  You can remove or block cookies using the settings in your browser, but in some cases doing so may impact your ability to use FleetWiki.  One type of cookie, known as a “persistent” cookie, is set once you’ve logged in to your FleetWiki account.  The next time you visit the FleetWiki website, the persistent cookie will allow us to recognize you as an existing User so you will not need to log in before using the Services.

H.   Advertising and Web Beacons

All communication on the FleetWiki website is among registered Users.  We do not permit access to the FleetWiki website and its Users by any Ad networks include third party ad servers, ad agencies, ad exchanges, ad technology vendors and research firms.

I.    Log files, IP Addresses and information about your computer and mobile device

Due to the communications standards on the internet, when you visit the FleetWiki website we automatically receive the URL of the site from which you came.  This data may be used to audit unauthorized use of login information.

J.   Rights to Access, Correct and Eliminate Information About You

You have a right to access, modify, correct and eliminate the data you supplied to FleetWiki.  If you update any of your information, we may keep a copy of the information that you originally provided to us in our archives for uses documented in this policy.  You may request deletion of your information at any time via the Contact Us page.  Please note, however that information you have shared with others, or that other Users have copied, may also remain visible even if you request its deletion.

K.   Data Retention

FleetWiki will retain your information for so long as your account is active or as needed to provide you services.  If you wish to close your account, you may do so by using the Contact Us page.  We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce this Agreement.

2.     Uses of personal information

A.   Consent to FleetWiki Processing Information About You

The information you provide to FleetWiki may reveal personal information.  By providing information to us for the purposes of creating your User account or adding any additional information, you are expressly and voluntarily accepting the terms and conditions of this Privacy Policy and FleetWiki’s User Agreement that allow FleetWiki to process information about you.  Supplying information to FleetWiki, including any information deemed “sensitive” by applicable law, is entirely voluntary on your part.  You have the right to withdraw your consent to FleetWiki’s collection and processing of your information at any time, in accordance with the terms of this Privacy Policy and the User Agreement, by changing your account settings or by closing your account, but please note that your withdrawal of consent will not be retroactive.

B.   FleetWiki Communications

As described in the User Agreement, we will communicate with you through email, notices posted on the FleetWiki website, or through other means available through the service.  We may send you a series of emails that help inform new Users about the features of the Services, and we will also send you service messages relating to the functioning of the Services.  We may also send you messages with promotional information directly or on behalf of other FleetWiki Users.  You can change your e-mail and contact preferences at any time by logging into your account and changing your settings related to your email notification choices.  Please be aware that you cannot opt-out of receiving service messages from FleetWiki.

C.   User Communications

Many communications you initiate through FleetWiki (e.g., request for information) will list your primary email address and name in the header of the message.  Messages you initiate may also provide aggregate information about you and your company (for example, requests for information from fleet Users to suppliers may contain vehicle demographics).  Your contact information will only be shared with another User if both of you have indicated that you would like to establish contact with each other.

D.   Customized Content

We use information you provide to us to customize your experience on our website.  For example, we may recommend research topics based on their popularity among Users with similar demographic characteristics.

E.   Sharing Information with Third Parties

FleetWiki takes the privacy of our Users very seriously, and we do not sell, rent, or otherwise provide your personally identifiable information to third parties, except as described in this policy.  We will also not share other personal information not published by you or generated through engagement with other FleetWiki services without your explicit consent or to carry out your instructions (for example, to process payment information) unless, disclosure is reasonably necessary in our opinion to: (1) comply with legal process, including, but not limited to, civil and criminal subpoenas, court orders or other compulsory disclosures; (2) enforce this Agreement; (3) respond to claims of a violation of the rights of third parties, whether or not the third party is a User, individual, or government agency; (4) respond to customer service inquiries; or (5) protect the rights, property, or personal safety of FleetWiki, our Users or the public.

We may provide aggregated anonymous data about the usage of the Services to third parties for purposes that we deem, in our sole discretion, to be appropriate, including to prospective subscribers to FleetWiki.

F.   Developers using FleetWiki Platform Services

We do not collaborate with and allow third parties to use the FleetWiki platform to offer services and functionality in conjunction with and outside of FleetWiki.

G.  Polls and Surveys

Polls and Surveys may be conducted by FleetWiki, FleetWiki Users or third parties.  As a User, you may be invited to participate in polls and surveys from the FleetWiki website.  Your selection may be random, or it may be based on your non-personally identifiable information, such as job title, geography, company size and/or industry. Whether or not you decide to participate in a poll or survey is completely up to you.

After you complete a poll, you will be given access to the aggregate responses of the poll on a results page.  Further, FleetWiki or third parties may follow up with you via email regarding your participation unless you have opted out of receiving these messages.

We will not disclose any personally identifiable information to any third parties in connection with the conduct of any polls or surveys.  Your consent to use any personally identifiable information for the purposes set forth in the poll or survey will be explicitly requested by the party conducting it.  You may opt-out of participating in Surveys by changing your settings to stop receiving these inquiries and requests.

H.   Search

We offer search services to help find information and learn more about other Users, such as users in a particular line of business.  This information is primarily derived from registration data.

I.    Answers, Groups, and other Services

If you upload documents, you should be aware that any personally identifiable information you choose to provide there can be read, collected, or used by other Users, and could be used to send you unsolicited messages.  FleetWiki is not responsible for the information you choose to submit.  You can delete your uploads to FleetWiki Groups at any time. However, please note that ideas you post and information you share may be seen and used by other Users, and FleetWiki cannot guarantee that other Users have not made copies of or use the ideas and information that you share with others on FleetWiki.

J.   Testimonials and Advertisements Placed through FleetWiki Ads Service

The mission of FleetWiki is to create a community of fleet operators and suppliers working together to implement environmentally friendly technologies that reduce cost and improve driver safety.  To advance its mission, FleetWiki may advertise to third parties, including fleet operators, suppliers and others within the industry such as trade associations and government agencies for the purpose of growing membership in the community.  By joining FleetWiki, you voluntarily and willingly agree to allow FleetWiki to use information you provide in marketing campaigns to third parties.  If you have any hesitation about the use of information you provide to us, you should not become a member of the FleetWiki community; and, if you are already a member, you should close your account.

If you provide any testimonials about the FleetWiki Services, we may post those testimonials in connection with our promotion of these services to third parties.  Testimonials may include your name and other personal information that you have provided.

K.   Advertising and Endorsements on FleetWiki

FleetWiki will not use your name and profile information in connection with social advertising based on content shared on FleetWiki.

L.   Compliance with Legal Process

It is possible that we may need to disclose personal information, and/or registration information as a FleetWiki User when required by subpoena or other legal process, or if FleetWiki has a good faith belief that disclosure is necessary to (a) investigate, prevent or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (b) to enforce the User Agreement, to investigate and defend ourselves against any third party claims or allegations, or to protect the security or integrity of our site; and/or (c) to exercise or protect the rights, property or personal safety of FleetWiki, our Users, employees, or others.

M.  Disclosures to Others as the Result of a Change in Control or Sale of FleetWiki Corporation

We may also disclose your personal information and other information you provide to another third party as part of a sale of the assets of Havill & Co Inc, or as the result of a change in control of the company. Any third party to which we transfers or sells FleetWiki’s assets will have the right to continue to use the personal and other information that you provide to us.

3.     Your Information Choices

A.   Accessing and Changing Your Account Information

You can review the personal information you provided to us and make any desired changes to the information you publish, or to the settings for your FleetWiki account including your email and contact preferences, at any time by logging in to My Account on the FleetWiki website. Please be aware that even after your request for a change is processed, FleetWiki may, for a time, retain residual information about you in its backup and/or archival copies of its database.

B.   Default Settings

Because the mission of FleetWiki is to create a community of fleet operators and suppliers working to implement environmentally friendly technologies that reduce cost and improve driver safety, we have established what we believe to be reasonable default settings that we have found most professionals desire.  FleetWiki accounts are also defaulted to allow Users to be contacted to participate in polls and surveys.  Because Users may use and interact with FleetWiki in a variety of ways, and because those uses may change over time, we designed our settings to provide our users granular control over the information they share.  We encourage our Users to review their account settings and adjust them in accordance with their preferences.

C.   Closing Your Account

You can close your account through the FleetWiki My Account page.  If you close your FleetWiki account, we will remove your name and other personally identifiable information from our publicly viewable database.  If you close your account, we have no obligation to retain your information, and may delete any or all of your account information without liability.  However, we may retain certain data contributed by you if FleetWiki believes it may be necessary to prevent fraud or future abuse, or for legitimate business purposes, such as analysis of aggregated, non-personally identifiable data, account recovery, or if required by law.  FleetWiki may also retain and use your information if necessary to provide the Services to other Users.  For example, just as an email you may send to another person through an email service provider resides in that person’s inbox even after you delete it from your sent files or close your account, emails you send on FleetWiki to other Users, as well as your contributions to FleetWiki, may remain visible to others after you have closed your account.  Similarly, other information you have shared with others, or that other Users have copied, may also remain visible.  FleetWiki disclaims any liability in relation to the deletion or retention (subject to the terms herein) of information or any obligation not to delete the information.

D.   Memorializing Accounts

If we learn that a User is deceased, we may memorialize the User’s account.  In these cases we may restrict profile access, remove messaging functionality, and close an account if we receive a formal request from the User’s next of kin or other proper legal request to do so.

4.     Your Obligations

As a User, you have certain obligations to other Users. Some of these obligations are imposed by applicable law and regulations, and others have become commonplace in user-friendly communities of like-minded members such as FleetWiki:

·         You must, at all times, abide by the terms and conditions of the then-current Privacy Policy and User Agreement.  This includes respecting all intellectual property rights that may belong to third parties (such as trademarks or photographs).

·         You must not download or otherwise disseminate any information that may be deemed to be injurious, violent, offensive, racist or xenophobic, or which may otherwise violate the purpose and spirit of FleetWiki and its community of Users.

·         You must not provide to FleetWiki and/or other Users information that you believe might be injurious or detrimental to your person or to your professional or social status.

·         You must keep your username and password confidential and not share it with others.

Any violation of these guidelines may lead to the restriction, suspension or termination of your account at the sole discretion of FleetWiki.

5.     Important information

A.    Privacy

It is the intent of FleetWiki to provide transparency, accountability and choice regarding the collection and use of your personal information.  If Users have questions or concerns regarding this Privacy Policy, you should contact FleetWiki via the Contact Us page.  

B.   Changes to this Privacy Policy

We may update this Privacy Policy at any time, with or without advance notice.  In the event there are significant changes in the way we treat your personally identifiable information, or in the Privacy Policy document itself, we will display a notice on the FleetWiki website or send you an email, so that you may review the changed terms prior to continuing to use the site.  As always, if you object to any of the changes to our terms, and you no longer wish to use FleetWiki, you may close your account.  Unless stated otherwise, our current Privacy Policy applies to all information that FleetWiki has about you and your account.

Using the FleetWiki Services after a notice of changes has been sent to you or published on our site shall constitute consent to the changed terms or practices.

6.  Security

In order to help secure your personal information, access to your data on FleetWiki is password-protected.  To protect any data you store on our servers, FleetWiki also regularly audits its system for possible vulnerabilities and attacks.  However, since the internet is not a 100% secure environment, we cannot ensure or warrant the security of any information you transmit to FleetWiki.  There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.  It is your responsibility to protect the security of your login information.  Please note that emails and similar means of communication with other Users of FleetWiki are not encrypted, and we strongly advise you not to communicate any confidential information through these means.

7.  How to contact us

If you have questions or comments about this Privacy Policy, please contact us from the Contact Us page or contact us at:

FleetWiki

Havill & Co Inc

3178 N. Republic Blvd., #1

Toledo, OH 43615

USA